POMS Reference

NL: Notices, Letters and Paragraphs

TN 1 (05-95)

To ensure accuracy, the typist should follow these steps when completing each document.

  • All fill-ins should be checked for accuracy.

  • When using dictated text or modifying text in print image, that text should be proof read and then spell checked using PF2.

  • A blank line should be used at the end of each dictated paragraph.

  • Delete all blank lines that are not needed for proper spacing including the one at the end of the document.

  • Do not modify any commands that appear on the edit screen.

  • The document should be viewed using PF17. When using PF17 to view a document, the screen may show a PRINT ERROR message. This indicates a problem with the document. Before printing the document, the problem should be resolved by going back to the edit screen and using the head command ā€œEā€ to go through all of the prompt screens.

  • Make sure names appear on one line. Use the SHIFT/6 key instead of the space bar after the title (Mr., Ms.) and between each name or initial.