TN 13 (05-02)

A. Policy

1. First Followup Alert

The first follow-up alert will be generated on all medical review diaries 180 days after the initial selection of the case for review, unless:

• a cessation is effectuated (title II), or

• a cessation diary is established (title XVI).

2. Subsequent Follow-up Alerts

Subsequent alerts will be generated at 90-day intervals and routed to the DDS location to alert the component that:

• the CDR is past due, and

• all actions should be expedited.

3. Monitoring of Alerts

ODIO/DRS will monitor the alerts until all actions have been completed. ODIO/DRS will:

• contact the DDS by phone or memorandum requesting the status of past due CDRs.

• send a listing of the third and sixth follow-ups to the regional office to alert it to CDRs, which are backlogged in the region.

B. Procedure

When follow-up alerts are received, process as follows:

1. Folder Not in DDS

a. Determination Made

Discard the follow-up alert.

b. No Record of the CDR

• Annotate the alert “No Record.”

• Return the alert to the sending office.

2. Folder in DDS

a. Determination Not Made

• Expedite the CDR, and

• Make all necessary systems inputs.

b. Determination Made

• System now annotated - Discard the follow-up.

• System not annotated - Make the necessary system inputs and release the file as soon as possible.

3. Status Request

When status requests are received from ODIO/DRS or the regional office, notify the requesting office of the action taken.