GN 00302: Proof of Age
TN 17 (02-95)
A. Introduction
In some cases, an individual will already have established his/her DB with SSA. The following sections describe how these situations may be identified, and what actions adjudicators should take.
B. Policy
Claimants who have previously established their age in connection with a claim for benefits with SSA or an SSN application (“P” or “B” code on the Numident) will not be required to resubmit evidence of age if they later refile, unless the adjudicator has reason to question the accuracy of the proven age.
C. Procedure — Established DB Indicators
Refer to the entries shown below to determine whether a claimant's DB has previously been established for SSA purposes. Follow this chart for needed development relating to these entries. (See GN 00302.011 for the proof code to show on the current claim.)
NOTE: The general requirement that the SSA record be established at least 5 years prior to the current filing date does not apply to the records shown below.
Record | Indicator | Comments | Further Development Requirements |
---|---|---|---|
MBR or microfiche or MCS screens |
“P”, “B”, “C”, or “Q” (Whether claim awarded or disallowed) |
Codes are printed immediately after the DB. |
None |
“F” |
|
None |
|
Treat such DBs as being established only if the prior benefit was one for which age was an immediate factor of entitlement. (See GN 00302.001.) |
If age was not an immediate factor of entitlement for the prior benefit, request pre-1978 entitled claimants to resubmit evidence of age; otherwise, the information must be requested from the prior folder. |
||
No code - Claimant is/was entitled to benefits for which age is a factor of entitlement. |
Includes BICs such as “A,” “B,” or “D” for claims filed before 1977. |
None |
|
No code or “A” - Claimant was entitled to DIB — attained full retirement age (FRA). |
DI beneficiaries are automatically converted to Retirement Insurance Benefits (RIB) at FRA and the DB is considered to be established as of the date of the conversion from DIB to RIB. |
If the claimant questions the established DB, and presents evidence showing the MBR DB is incorrect, follow the rules of administrative finality to determine whether corrective action can be taken on the DB in the RIB record. (See GN 04030.010.) |
|
Claim was previously disallowed and the claimant's DB was established. |
No additional evidence of age is needed. |
None |
|
NUMIDENT |
“P” or “B” |
Codes are annotated to the Numident when the SSN applicant submits a birth record established before age 5. |
Question the “P” or “B” code if shown with a foreign place of birth. |
SSR |
“B” or “C” |
Codes are printed immediately after the DB |
None |
“F” |
See prior entry for “MBR or microfiche or MCS screen.” |
See prior entry for “MBR or microfiche or MCS screens.” |
Record | Indicator | Comments | Further Development Requirements |
---|---|---|---|
“E” or “No Code” |
|
None |
|
|
Full development required. |
D. Procedure — Discrepant Conditions
Develop further for the correct DB when discrepant conditions exist.
NOTE: Whether the previous award can be corrected depends on the rules of administrative finality. (See GN 04030.010.)
1. Claimant Disavows DB
In any of the situations listed in C. above, if the claimant disavows the previously established DB and presents a valid birth certificate (BC) or religious record established before age 5 which shows the SSA record of the DB to be incorrect, use the correct DB for the current award.
2. Claimant Disavows DB But No BC or Religious Record
Follow GN 00302.165 - GN 00302.180 to resolve the resulting material discrepancy when the following factors are present:
There is no BC or religious record available, and
The DB on the SSA record is coded “B,” and
The DB given by the claimant is materially different from that on the SSA record (indicating that the “B” was erroneously entered).
NOTE: This may also involve obtaining information from the claimant's prior folder to see if a public or religious record of birth was indeed submitted earlier.
3. Other Proof Code Suspect
If another proof code is shown with a DB which, in the adjudicator's opinion, is suspect based on the evidence now in file, develop to resolve the discrepancy per GN 00302.165 - GN 00302.180.