TN 31 (01-11)

Procedure for recording translator’s notes

1. General information

1. Use a separate sheet of paper when there is insufficient space to complete an entry on a translation form (SSA-533, SSA-704).

2. Show “additional translator comments” as a heading and indicate the appropriate section and entry block of the translation form to which the comment applies.

2. When to use translator’s notes

Use to:

1. Comment on the physical appearance or the format of a document.

2. Point out discrepancies within the document, such as the type of change (e.g., erasure.) detected; what the original entry appears to have been, the type of ink (e.g., ballpoint pen used when the rest of the document is in fountain pen); and any other issues.

3. Reconcile differences in the name shown for the claimant on the translated document and any other names used by the claimant.

4. Explain a calendar conversion and any other issues with dates.

5. Comment as to whether the document follows the customary format for such certifications and any other issues.