TN 40 (05-12)

Policy for certifying records for evidence

SSA will accept a photocopy of the original record or an extract (typed, handwritten, or computer generated) from the record as evidence from a claimant or applicant only if the record custodian attests to the document's authenticity and accuracy by

• a signed or stamped statement executed at the time the photocopy or extract is made; or

• affixing his or her seal of office to the photocopy or extract.

EXCEPTION: It may be the practice of the local custodian of records to issue uncertified photocopies of birth registration notification. These records are acceptable. If we retain a photocopy of the document, the SSA certifier must include a statement on the back of the SSA photocopy that he or she identified the claimant's document as one routinely issued by the custodian of records.