1

• Access DEBS’ SharePoint site;

• Click on the Shared Documents link;

• Select the DEBS Notices folder;

• Select the REAP folder;

• Select the Unable to Locate (UTL) Film Referral Sheet; and

• Prepare the UTL Film Referral Sheet with the technician’s name, unit and date. To view facsimile of the referral sheet, see RM 02226.020D.

2

Include the following information:

• Employer Identification Number (EIN);

• Type of Film (AWR or EAMATE);

• Tax Year;

• Microfilm Reference Number (MRN) or Earnings Control Number (ECN);

• Dates of each attempt.

RULE: DEBS should only complete the UTL Film Referral Sheet after three unsuccessful attempts to locate microfilm in the Film Library.

3

Forward a copy of the referral sheet to the Earnings Operations Expert (EOE). The EOE will provide the information to the Management Support Specialist (MSS).

4

MSS will submit the request to SRB via the Earnings Control Workload System (ECWS).

5

DEBS will retain a copy of the request until they receive the microfilm.

6

SRB will send the microfilm to the Division of Earnings and Business Services, Earnings Adjustment Branch (DEBS, EAB).

7

The DEBS, EAB analyst staff will notify DEBS when they receive the requested microfilm.