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This change was made on Feb 2, 2018. See latest version.
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GN 02403.016: Processing Returned Emergency Advance Payments and Immediate Payments - Procedure

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  • Effective Dates: 05/07/2003 - Present
  • Effective Dates: 02/02/2018 - Present
  • TN 13 (05-03)
  • TN 22 (02-18)
  • GN 02403.016 Processing Returned Emergency Advance Payments and Immediate Payments--Procedure
  • GN 02403.016 Processing Returned Emergency Advance Payments and Immediate Payments - Procedure
  • When a Third party Draft Emergency Advanced Payment or Immediate Payment is returned unendorsed to the field office, proceed as follows:
  • * Enter the item into DMS, coded as an unendorsed returned benefit check, and give the client the receipt. The item will appear on the FODRL.
  • * Stamp the draft non-negotiable and cut off the signature in the lower right corner
  • When a Third Party Draft Emergency Advanced Payment or Immediate Payment is returned unendorsed to the field office (FO), proceed as follows:
  • * Enter the item into the Debt Management System (DMS), coded as an unendorsed returned benefit check, and give the client the receipt (see MS DMS 003.007). The item will appear on the Field Office Daily Receipt Listing (FODRL).
  • * Stamp the draft non-negotiable and cut off the signature in the lower right corner.
  • * Attach the draft to the FODRL for review by the remittance supervisor at the end of the day.
  • * File the original voided draft with the current Monthly Accountability Report (MAR) supporting documents after tearing or cutting off the authorized signature portion of the draft.
  • * NOTE: The FO could have a Daily Activity Report, but the certified MAR is faxed to the Office of Finance.
  • NOTE: The FO could have a Daily Activity Report, but the certified MAR is faxed to the Office of Finance at 410-597-0801 or 410-597-0802 or scanned and emailed to ^OTAPS TPPS Contact mailbox.
  • * Retain the draft copy as long as the FO keeps the MAR, and then destroy it.
  • For more details, see AIMS 03.05.15, Returned Drafts and Refunds
  • For more details, see Returned Drafts and Refunds AIMS 03.05.15.
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