GN 02402.395: Coding Serbian Bank Data on the Master Beneficiary Record (MBR)

changes
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~~Effective Dates: 09/18/2017 - Present~~
Effective Dates: 02/12/2018 - Present
TN 79 (09-17)
GN 02402.395 Coding Serbian Bank Data on the Master Beneficiary Record (MBR)
This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Serbia. The Social Security Administration (SSA) stores IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as a Serbian direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Serbia to the beneficiary's local FI. If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO, DIO) for processing.
For more detail on IDD requests and forwarding information, see
* GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.
* GN 02402.205, Direct Deposit Enrollment Outside the U.S.
* GN 01010.255, Adjudication of Foreign Claims
* GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization
A. How we receive IDD bank data
We receive requests to input bank data by mail, phone, or fax in the following formats:
* Blank check;
* International Direct Deposit Signup Form for Serbia SSA-1199-OP68, or
* Any document containing required banking information.
If upon receipt of the information, there are any discrepancies, see the following instructions:
* GN 00203.020 Identity of Claimants
* GN 02402.025 Direct Deposit Post Entitlement Interview
B. Multi-country contract
The processing FI in Serbia has a prefix of 68 at the beginning of the Routing Transit Number (RTN).
C. Overview of IDD for Serbia
IDD payments sent to Serbia must be in U.S. Dollars (USD) accounts at local FIs. No Serbia Dinar (RSD) payments permitted to Credit Agricole Srbija AD (MEBARS22). The beneficiary must provide complete information to the Embassy, Consulate, or DIO for input. DIO faxes incomplete forms to the Federal Benefits Unit (FBU) at the U.S. Embassy or Consulate that serves that territory. The FBU contacts the beneficiary or FI for the additional information.
The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Serbia. The FBU contacts the beneficiary or FI for additional information.
D. Description of Serbia IDD bank data
The data for coding IDD for Serbia comes from the International Bank Account Number (IBAN) provided to the beneficiary by his or her FI. The full length of the IBAN for Serbia consists of 22 characters. However, the bank data on the MBR consists of 24 characters including the country code of T.
E. Procedure for coding Serbian bank data
The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to SSA. When establishing or changing IDD bank data for Serbia, you can use an SSA system (i.e., Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE), etc.). However, you must go to ITS.gov to enter the following:
* account ownership
* account type
* address
* country
* enrollment status
* first and last name of beneficiary;
* International Bank Account Number (IBAN);
* payee indicator
* Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).
1. SWIFT-BIC code obtained from the FI
The SWIFT code contains a minimum of 8 characters and a maximum of 11 characters:
* First four characters - bank code (only letters);
* Next two characters - ISO 3166-1 alpha-two country code (only letters);
* Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and
* Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).
2. Initial award processing
If you are working on an initial award, you must update ITS.gov using the bank account information prior to processing the award to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to SSA.
3. Adding or updating bank data using SSA systems
You must update ITS.gov on the same day if you use an SSA system to add or update bank data on the MBR (i.e. Post Entitlement Online System (POS), MACADE).
Enter all POS direct deposit changes according to normal procedures. Use the procedure outlined in the following chart when you code IDD bank data in an SSA system for Serbia within four business days of the current operational month (COM) cutoff date.
Step
Action
1
Are you coding an initial claim?
If yes, go to step 3.
If no, go to step 2.
2
Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.
REASON: The MBR does not accept the IDD information unless the address is in a foreign country.
If yes, go to step 3.
3
Is the beneficiary's account a USD account in Serbia?
If no, STOP.
REASON: Beneficiaries in Serbia can only receive IDD payments in USD accounts.
4
To derive the nine-digit RTN for Serbia, code as follows:
* prefix of 68, (the multi-country prefix SSA and FRBKC designated to use for IDD to Serbia).
* 3-filler zeros
* 3-digit bank code
* Code the one-digit check code (obtain through Title II Interactive Comps)
NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.
5
Code the Type of Account as follows:
* “S” for savings, or
* “C” for checking.
If no indicated account type, use a “C” for checking account.
6
To code the Depositor Account Number (DAN) for Serbia, code as follows:
* “T” designated for Serbia
* 13-digit account number
7
You must take action on the same business day to enter full SWIFT and IBAN into ITS.gov, along with the additional information listed in the introduction of GN 02402.395E.
If you do not have access to ITS.gov, ask a co-worker who has access to update the required information into ITS.gov. FRBKC needs all of this information to process the IDD payment. When this information is not available, FRBKC will reject the payment and return it to SSA.
F. Example - Coding Serbian Direct Deposit
The customer provides us with a signup form for Serbia containing the following information: IBAN RS35260005601001611379.
* The first character of IBAN is “RS,” represent the International Organization for Standardization (ISO) country code.
* The third and fourth characters of the IBAN are the IBAN check digit. Never code the IBAN country code or check digit to the MBR.
* The next 3 characters of the IBAN represents the bank code.
* The next 13 characters of the IBAN represent the account number.
* The last two digits depict the check digit for the account number.
1. Derive the RTN as follows
* Code the prefix of “68”
* Code three filler zeros, “000” Code the three-digit bank code, “260”
* Code the one digit check code (i.e. 7). Obtian from the Title II interactive Comps from the Main Menus 07/Sub Menu 16.
* Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.
2. Derive the DAN as follows
* Start with a country code of T designated for Serbia; and
* Code the 13-digit account
a. The technician obtains the following:
* IBAN RS35260005601001611379
* RTN: 680002607
* Checking
* DAN: T0056010016113
b. The coding in POS reflects the following:
* DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 680002607
* ACCOUNT TYPE (C/S): C
* DEPOSITOR ACCOUNT NUMBER: T0056010016113
* CANCEL DIRECT DEPOSIT (Y):
* DIRECT EXPRESS (Y):
c. The MBR reflects the following information:
* RTN- 680002607
* DAN- CT0056010016113

POMS Reference

GN 02402.395: Coding Serbian Bank Data on the Master Beneficiary Record (MBR)