GN 02402.392: Coding Russia Bank Data on the Master Beneficiary Record (MBR)

changes
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~~Effective Dates: 11/30/2017 - Present~~
Effective Dates: 12/21/2017 - Present
TN 84 (11-17)
GN 02402.392 Coding Russia Bank Data on the Master Beneficiary Record (MBR)
A. Background for coding Russia bank data
This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Russia. We store IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.
Special coding identifies the bank data as a Russia direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Russia to the beneficiary's local FI.
If you receive an IDD request in a U.S. domestic (non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations (OEIO), Division of International Operations (DIO) to process.
For detail on IDD requests and forwarding information, see:
* GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.
* GN 02402.205, Direct Deposit Enrollment Outside the U.S.
* GN 01010.255, Adjudication of Foreign Claims
* GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization
B. How we receive IDD bank data
We receive requests to input bank data by mail, phone, or fax in the following formats:
* Blank check;
* SSA-1199-OP65 (International Direct Deposit Signup Form for Russia); or
* Any document that contains the required bank information.
If you receive information with discrepancies, see:
* GN 00203.020 Identity of Claimants
* GN 02402.025 Direct Deposit Post Entitlement Interview
NOTE: If the information that you receive has discrepancies, follow instructions in GN 00203.020 and GN 02402.025.
C. Multi-country contract
The processing FI in Russia has a prefix of 68 at the beginning of the Routing Transit Number (RTN).
D. Overview of IDD for Russia
IDD payments sent to Russia must be in Russian Ruble (RUB) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input.
DIO faxes incomplete forms to the FBU that serves that territory.
The FBU contacts the beneficiary or FI for the additional information.
E. Description of IDD bank data for Russia
The data to code IDD for Russia comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of Q.
F. Procedure to code bank data for Russia
The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency. When you use an SSA system to establish or change IDD bank data for Russia (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:
* account ownership;
* account number, enter in the “Account Number Field”;
* account type;
* beneficiary address;
* bank name;
* bank address;
* country;
* enrollment status;
* first and last name of the beneficiary;
* payee indicator;
* payee’s 12-digit Tax Payer Identification (Individualiy Nomer Nalogoplatelshika (INN)), enter in the “Beneficiary ID field”;
* nine-digit Bank Identifier Sort Code (BIK) and 20-digit Correspondent Account Number for the Central Bank of Russia.
Enter the BIK and the Correspondent Account Number together in the “Country Bank Info Field” in ITS.gov.
EXAMPLE: The “5” represents the Russia BIK and the “7” represents the Correspondent Account for the example in this section: “55555555577777777777777777777.”
The Correspondent Account Number is different from the 20-digit Customer Account Number. Enter the Customer Account Number in the “Account Number” field in ITS.gov.
1. Process initial award processing
Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.
2. Add or update bank data in an SSA systems
When you add or update IDD bank data in an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:
* update ITS.gov on the same day;
* enter all POS direct deposit changes according to normal procedures;
* use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.
Step
Action
1
Are you coding an initial claim?
If yes, go to step 3.
If no, go to step 2.
2
Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.
REASON: The MBR does not accept the IDD information unless the address is in a foreign country.
If yes, go to step 3.
3
Is the beneficiary's account a RUB account in Russia? If no, STOP.
REASON: Beneficiaries in Russia can only receive IDD payments in RUB accounts.
4
The RTN is 680000103 for all IDD to Russia.
* Multi-country prefix for Russia IDD is “68”
* U.S. check digit code for all IDD accounts in Russia is “3” at the end of the RTN.
* No need to obtain the check digit code from Title II Interactive Comps.
5
Code the account type:
* “S” for savings, or
* “C” for checking.
If the beneficiary does not indicate an account type, use a “C” for checking account.
6
To code the Depositor Account Number (DAN) for Russia, code as follows:
* “Q” is designated for Russia
* 16 digits of the 20-digit Customer Account Number
NOTE: The Customer Account Number is different from the Correspondent Account Number.
7
You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.392F in this section.
You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.
FRBKC rejects the payment and returns it to our agency when we do not send all required information.
G. Example of coding the Russia direct deposit
The customer provides us with a signup form for Russia containing the account number: “12345678901234567890.”
1. Derive the RTN
Enter the information for the RTN.
* Code the RTN of 680000103
* Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.
2. Derive the DAN
Code the DAN for Russia:
* Start with a country code of Q designated for Russia; and
* Code 16 digits of 20-digit Customer Account Number “1234567890123456”
* The technician obtains:
* RTN: 680000103
* Checking
* DAN: Q1234567890123456
* The coding in our system reflects:
* DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 680000103
* ACCOUNT TYPE (C/S): C
* DEPOSITOR ACCOUNT NUMBER: Q1234567890123456
* CANCEL DIRECT DEPOSIT (Y):
* DIRECT EXPRESS (Y):
* The MBR reflects:
* RTN- 680000103 DAN- CQ1234567890123456

POMS Reference

GN 02402.392: Coding Russia Bank Data on the Master Beneficiary Record (MBR)