GN 02402.392:
Coding Russia Bank Data on the Master Beneficiary Record (MBR)
Effective Dates: 09/29/2017 - Present- Effective Dates: 11/30/2017 - Present
TN 80 (09-17)- TN 84 (11-17)
GN 02402.392 Coding Russian Bank Data on the Master Beneficiary Record (MBR)- GN 02402.392 Coding Russia Bank Data on the Master Beneficiary Record (MBR)
This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Russia. The Social Security Administration (SSA) stores IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as a Russian direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Russia to the beneficiary's local FI. If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO, DIO) for processing.- A. Background for coding Russia bank data
For more detail on IDD requests and forwarding information, see:- This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Russia. We store IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.
- Special coding identifies the bank data as a Russia direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Russia to the beneficiary's local FI.
- If you receive an IDD request in a U.S. domestic (non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations (OEIO), Division of International Operations (DIO) to process.
- For detail on IDD requests and forwarding information, see:
- * GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.
- * GN 02402.205, Direct Deposit Enrollment Outside the U.S.
- * GN 01010.255, Adjudication of Foreign Claims
- * GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization
A. How we receive IDD bank data- B. How we receive IDD bank data
- We receive requests to input bank data by mail, phone, or fax in the following formats:
- * Blank check;
* SSA-1199-OP65 International Direct Deposit Signup Form for Russia; or* Any document containing required banking information.- * SSA-1199-OP65 (International Direct Deposit Signup Form for Russia); or
- * Any document that contains the required bank information.
- If you receive information with discrepancies, see:
- * GN 00203.020 Identity of Claimants
- * GN 02402.025 Direct Deposit Post Entitlement Interview
- NOTE: If the information that you receive has discrepancies, follow instructions in GN 00203.020 and GN 02402.025.
NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.- C. Multi-country contract
B. Multi-country contract- The processing FI in Russia has a prefix of 68 at the beginning of the Routing Transit Number (RTN).
The processing FI in Russia will have a prefix of 68 at the beginning of the Routing Transit Number (RTN).- D. Overview of IDD for Russia
C. Overview of IDD for Russian- IDD payments sent to Russia must be in Russian Ruble (RUB) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input.
IDD payments sent to Russia must be in Russian Ruble (RUB) accounts at local FIs. The beneficiary must provide complete information to the Embassy, Consulate, or DIO for input. DIO faxes incomplete forms to the Federal Benefits Unit (FBU) at the U.S. Embassy or Consulate that serves that territory. The FBU will contact the beneficiary or FI for the additional information.- DIO faxes incomplete forms to the FBU that serves that territory.
D. Description of Russian IDD bank data- The FBU contacts the beneficiary or FI for the additional information.
The data for coding IDD for Russia comes from banks determined by the FRBKC. The bank data for Russia consists of 52 characters. However, the bank data on the MBR will reflect 27 characters including the country code of Q.- E. Description of IDD bank data for Russia
E. Procedure for coding Russian bank data- The data to code IDD for Russia comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of Q.
The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to SSA. When establishing or changing IDD bank data for Russia, you can use an SSA system (i.e., Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE), etc.). However, you must go to ITS.gov to enter the following:* account number;- F. Procedure to code bank data for Russia
- The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency. When you use an SSA system to establish or change IDD bank data for Russia (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:
- * account ownership;
- * account number, enter in the “Account Number Field”;
- * account type;
- * beneficiary address;
- * bank name;
- * bank address;
- * country;
- * enrollment status;
- * first and last name of the beneficiary;
- * payee indicator;
* payee’s 12-digit Tax Payer Identification (Individualiy Nomer Nalogoplatelshika (INN)), enter in the “Beneficiary ID field”* 9-digit BIK (Bank Identifier Sort Code)- * payee’s 12-digit Tax Payer Identification (Individualiy Nomer Nalogoplatelshika (INN)), enter in the “Beneficiary ID field”;
- * nine-digit Bank Identifier Sort Code (BIK) and 20-digit Correspondent Account Number for the Central Bank of Russia.
- Enter the BIK and the Correspondent Account Number together in the “Country Bank Info Field” in ITS.gov.
- EXAMPLE: The “5” represents the Russia BIK and the “7” represents the Correspondent Account for the example in this section: “55555555577777777777777777777.”
The 9 digit BIK and the 20 digit bank account number are both entered in the Country Bank Info field in ITS.gov at the same time. Do not put a space between the two. In the following example, the “5” represents the Russian BIK and the “7” represents the 20-digit account number: “55555555577777777777777777777”.- The Correspondent Account Number is different from the 20-digit Customer Account Number. Enter the Customer Account Number in the “Account Number” field in ITS.gov.
1. Initial award processing- 1. Process initial award processing
If you are working on an initial award, you must update ITS.gov using the bank account information prior to processing the award to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to SSA.- Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.
2. Adding or updating bank data using SSA systems- 2. Add or update bank data in an SSA systems
You must update ITS.gov on the same day if you use an SSA system to add or update bank data on the MBR (i.e. Post Entitlement Online System (POS), MACADE, etc.). Enter all POS direct deposit changes according to normal procedures. When coding IDD bank data in an SSA system for Russia within four business days of the current operational month (COM) cutoff date, use the procedure outlined in the following chart:- When you add or update IDD bank data in an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:
- * update ITS.gov on the same day;
- * enter all POS direct deposit changes according to normal procedures;
- * use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.
STEP- Step
ACTION- Action
- 1
- Are you coding an initial claim?
- If yes, go to step 3.
- If no, go to step 2.
- 2
- Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.
- REASON: The MBR does not accept the IDD information unless the address is in a foreign country.
- If yes, go to step 3.
- 3
- Is the beneficiary's account a RUB account in Russia? If no, STOP.
- REASON: Beneficiaries in Russia can only receive IDD payments in RUB accounts.
- 4
The RTN is 680000103 for all IDD to Russia. SSA and FRBKC have designated 68 as the multi-country prefix for Russian IDD. The “3” at the end of the RTN represents the U.S. check digit code for all IDD accounts in Russia. Therefore, there is no need to obtain the check digit code from Title II Interactive Comps.- The RTN is 680000103 for all IDD to Russia.
- * Multi-country prefix for Russia IDD is “68”
- * U.S. check digit code for all IDD accounts in Russia is “3” at the end of the RTN.
- * No need to obtain the check digit code from Title II Interactive Comps.
- 5
Code the Type of Account as an “S” for savings or a “C” for checking. If no indicated account type, use a “C” for checking account.- Code the account type:
- * “S” for savings, or
- * “C” for checking.
- If the beneficiary does not indicate an account type, use a “C” for checking account.
- 6
- To code the Depositor Account Number (DAN) for Russia, code as follows:
* Start with a country code of Q* Code 16 digits of the 20 digit Customer Account Number- * “Q” is designated for Russia
- * 16 digits of the 20-digit Customer Account Number
- NOTE: The Customer Account Number is different from the Correspondent Account Number.
- 7
You must take action on the same business day to enter full BIK and 20 digit Account Number into ITS.gov, along with the information listed in the introduction of GN 02402.392E in this section.- You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.392F in this section.
If you do not have access to ITS.gov, ask a co-worker who has access to update the required information into ITS.gov. FRBKC will need all of this information in order to process the IDD payment. When this information is not available, FRBKC will reject the payment and return it to SSA.- You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.
F. Example - Coding Russian Direct Deposit- FRBKC rejects the payment and returns it to our agency when we do not send all required information.
The customer provides us with a signup form for Russia containing the following information:- G. Example of coding the Russia direct deposit
Account Number: 12345678901234567890- The customer provides us with a signup form for Russia containing the account number: “12345678901234567890.”
1. Derive the RTN as follows- 1. Derive the RTN
The technician will enter the following information for the RTN.- Enter the information for the RTN.
- * Code the RTN of 680000103
* Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.- * Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.
2. Derive the DAN as follows- 2. Derive the DAN
The technician will code the DAN for Russia as follows:- Code the DAN for Russia:
- * Start with a country code of Q designated for Russia; and
- * Code 16 digits of 20-digit Customer Account Number “1234567890123456”
* The technician will obtain the following:- * The technician obtains:
- * RTN: 680000103
- * Checking
- * DAN: Q1234567890123456
* The coding in an SSA system will reflect:- * The coding in our system reflects:
- * DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 680000103
- * ACCOUNT TYPE (C/S): C
- * DEPOSITOR ACCOUNT NUMBER: Q1234567890123456
- * CANCEL DIRECT DEPOSIT (Y):
- * DIRECT EXPRESS (Y):
* The MBR reflect the following information: * RTN- 680000103 * DAN- CQ1234567890123456- * The MBR reflects:
- * RTN- 680000103 DAN- CQ1234567890123456
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