GN 02402.364:
Coding Dominican Bank Data on the Master Beneficiary Record (MBR)
Effective Dates: 09/14/2016 - Present- Effective Dates: 02/13/2018 - Present
- TN 53 (05-14)
- GN 02402.364 Coding Dominican Bank Data on the Master Beneficiary Record (MBR)
- This section describes how to code bank data for international direct deposit (IDD) of title II benefits to a financial institution (FI) in Dominica. The Social Security Administration (SSA) stores bank data on the MBR in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as a Dominica direct deposit and allows SSA to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Dominica to the beneficiary's FI.
- NOTE: U.S. domestic (i.e., non-border) field offices (FOs) should not attempt to process an IDD request for this country. U.S. domestic FOs must forward all appropriate information to the Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) for processing (For more information on forwarding IDD information, see GN 02402.205C, GN 01010.255, and GN 01702.310C).
- A. Where to obtain bank data
- We receive requests to input bank data by mail, phone, or fax in the following formats:
- * a blank check,
- * an International Direct Deposit Signup Form for Dominica (SSA-1199) (see GN 02402.364G in this section), or
- * any document that contains the required banking information.
- NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.
- B. Multi-country contract
- The processing FI in Dominica will have a prefix of “66” at the beginning of the routing and transit number (RTN). The first letter of the depositor account number (DAN) field has the letter “W” assigned for Dominica.
- C. Overview of IDD for Dominica
IDD payments sent to Dominica must be in East Caribbean Dollar accounts at local FIs. The beneficiary must provide complete information to the Embassy or the Office of Earnings and International Operations (OEIO) for input. OEIO will fax incomplete forms to the Federal Benefits Unit (FBU) at the U.S. Embassy or Consulate that serves that territory, to contact the beneficiary or FI for additional information.- The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Dominica. The FBU contacts the beneficiary or FI for additional information.
- D. Description of Dominica direct deposit data
- The data for coding Dominican IDD will come from FIs that the FRBKC has determined can receive IDD payments. The FRBKC identified and listed the participating FIs on the International Treasury Services (ITS.gov) website as part of the ITS help file. If you do not have access to ITS.gov, you should refer to the listing in GN 02402.364H in this section to verify bank codes when processing direct deposit to Dominica FIs.
- The IDD coding for Dominica FIs consists of up to 26 characters, including the country code of “W” for Dominica. The account number contains:
- * a 9-digit RTN 66000BBBX : where 66 is the country code field, positions 2 through 4 are filler “0”s, BBB= 3-digit bank code, X = the check digit code; and
- * a DAN WAAAAAAAAAAAAAAAA, which consists of a country code of “W” for Dominica, followed by the account number (up to 16–digits in length).
- NOTE: Account type when enrolling in International Treasury Services (ITS.gov) can be defaulted to checking if there is no indication of whether the account is a checking or a savings account.
- E. Procedure for coding Dominican routing and account numbers
- The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC will reject the payment and return the funds to SSA. You can code bank data for Dominica through ITS.gov when establishing or changing IDD or use an SSA system (e.g., POS, MACADE). When using ITS.gov, bank data will post to the MBR within 4 business days.
- 1. Initial award processing
- If you are working on an initial award, you must update ITS.gov using the bank account information prior to processing the award to ensure that the beneficiary will receive his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment will reject and return to SSA.
- 2. Adding or updating bank data using SSA systems
- If you use an SSA system (e.g., POS, MACADE) to add or update bank data to an MBR, do not input the bank account information into ITS.gov as the information will transfer to ITS.gov on the next business day.
- NOTE: If it is within 4 business days of the current operating month (COM) cut-off date, use the procedure outlined below to code bank data to the MBR using an SSA system.
- Step
- Action
- 1
- Are you coding an initial claim?
- If yes, go to step 3.
- If no, go to step 2.
- 2
- Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?
- If yes, go to step 3.
- If no, STOP.
- REASON: The MBR will not accept the IDD information.
- 3
- To derive the 9-digit RTN for Dominica, code as follows:
- * prefix of 66 (the multi-country prefix SSA and FRBKC designated to use for IDD to Dominica),
- * 3 filler zeros “000”s,
- * 3-digit bank code based on FI name after verifying accuracy against either the ITS.gov help file or the listing in GN 02402.364H in this section, and
- * 1-digit check code, (obtained through Title II Interactive Comps).
- NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.
- 4
- Code the Type of Account as an “S” for savings or a “C” for checking. If no indicated account type, use a “C” for checking account.
- 5
- To code the DAN for Dominica, code as follows:
- * “W” designated for Dominica, and
- * account number (up to 16–digits in length).
- NOTE: SSA does not have IDD for U.S. dollar accounts in Dominica.
- F. Example of coding Dominican bank data
- The customer provides us with a sign-up form for Dominica containing the following information:
- * Bank Code: 123, and
- * Account Number: 4567890123456789.
- 1. Derive the RTN
- To derive the RTN, code as follows:
- * prefix of “66” (the multi-country prefix for Dominica),
- * 3 filler zeros “000”,
- * 3-digit bank code “123” after verifying accuracy against either theITS.gov help file or the listing in GN 02402.364H in this section,
- * 1-digit check code (i.e., 8) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16), and
- * type of account as a “C” for checking or an “S” for savings. If there is no indicated account type, use a “C” for checking.
- 2. Derive the DAN
- To derive the DAN, code as follows:
- * “W” (for Dominica), and
- * 16-digit account number 4567890123456789.
- The coder will obtain the following:
- RTN: 660001238
- Checking
- DAN: W4567890123456789
- The coding in POS will reflect:
- DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660001238
- ACCOUNT TYPE (C/S): C
- DEPOSITOR ACCOUNT NUMBER: W4567890123456789
- CANCEL DIRECT DEPOSIT (Y):
- DIRECT EXPRESS (Y):
- The MBR will reflect the following information:
- RTN-660001238 DAN-W4567890123456789
- G. Exhibit of Form SSA-1199 (Dominica)
- International Direct Deposit Signup Form for Dominica
- View PDF Version
- H. Dominica bank codes
- Bank Codes for Dominica
- View PDF Version
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