GN 02402.358:
Coding Czech Republic Bank Data on the Master Beneficiary Records (MBR)
Effective Dates: 09/14/2016 - Present- Effective Dates: 02/13/2018 - Present
- TN 53 (05-14)
- GN 02402.358 Coding Czech Republic Bank Data on the Master Beneficiary Records (MBR)
- This section describes how to code bank data for international direct deposit (IDD) of title II benefits to a financial institution (FI) in Czech Republic. The Social Security Administration (SSA) stores bank data on the Master Beneficiary Record (MBR) in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as a Czech Republic direct deposit and allows SSA to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Czech Republic to the beneficiary's FI.
- NOTE: U.S. domestic (i.e., non-border) field offices (FOs) should not attempt to process an IDD request for this country. U.S. domestic FOs must forward all appropriate information to the Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) for processing (For more information on forwarding IDD information, see GN 02402.205C, GN 01010.255, and GN 01702.310C.
- A. Where to obtain bank data
- We receive requests to input bank data by mail, phone, or fax in the following formats:
- * a blank check,
- * a SSA-1199(International Direct Deposit Signup Form for Czech Republic), see GN 02402.358G in this section, or
- * any document that contains the required banking information.
- NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.
- B. Multi-country contract
- The processing FI in Czech Republic will have a prefix of “66” at the beginning of the routing and transit number (RTN). The first letter of the depositor account number (DAN) field has the letter “C” assigned for Czech Republic.
- C. Overview of IDD for Czech Republic
IDD payments sent to Czech Republic must be in Czech Republic Koruna accounts at local FIs. The beneficiary must provide complete information to the Embassy, Consulate, or DIO for input. DIO will fax incomplete forms to the Federal Benefits Unit (FBU) at the U.S. Embassy or Consulate that serves that territory, to contact the beneficiary or FI for additional information.- The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Czech Republic. The FBU contacts the beneficiary or FI for additional information.
- D. Description of Czech Republic direct deposit data
- The data for coding Czech Republic IDD will come from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The IBAN will be 24 characters. However, the IDD coding for Czech Republic bank data consists of 26 characters, including the country code of “C” for Czech Republic.
- When using the IBAN to code direct deposit to Czech Republic, compose the data as follows:
- * a 9-digit RTN 6600BBBBX: where “66” is the country code field, positions 3 and 4 are always 0, BBBB = 4-digit bank code, X = the check digit code; and
- * a 17-digit DAN CAAAAAAAAAAAAAAAA, which consists of a country code of “C”, for Czech Republic, followed by a16-digit account number.
- NOTE: Account type when enrolling in International Treasury Services (ITS.gov) can be defaulted to checking if there is no indication of whether the account is a checking or a savings account.
- E. Procedure for coding Czech Republic routing and account numbers
- The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC will reject the payment and return the funds to SSA. You can code bank data for Czech Republic through ITS.gov when establishing or changing IDD or use an SSA system (e.g., POS, MACADE). When using ITS.gov, bank data will post to the MBR within 4 business days.
- 1. Initial award processing
- If you are working on an initial award, you must update ITS.gov using the bank account information prior to processing the award to ensure that the beneficiary will receive his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment will reject and return to SSA.
- 2. Adding or updating bank data using SSA systems
- If you use an SSA system (e.g., POS, MACADE) to add or update bank data to an MBR, do not input the bank account information into ITS.gov as the information will transfer to ITS.gov on the next business day.
- NOTE: If it is within 4 business days of the current operating month (COM) cut-off date, use the procedure outlined below to code bank data to the MBR using an SSA system.
- Step
- Action
- 1
- Are you coding an initial claim?
- If yes, go to step 3.
- If no, go to step 2.
- 2
- Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?
- If yes, go to step 3.
- If no, STOP.
- REASON: The MBR will not accept the IDD information.
- 3
- To derive the 9-digit RTN for Czech Republic, code as follows:
- * prefix of 66 (the multi-country prefix SSA and FRBKC designated to use for IDD to Czech Republic),
- * 2 filler zeros “00” in position 2 and 3,
- * 4-digit bank code, and
- * 1-digit check code, (obtained through Title II Interactive Comps).
- NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.
- 4
- Code the Type of Account as an “S” for savings or a “C” for checking. If no indicated account type, use a “C” for checking account.
- 5
- To derive the DAN for Czech Republic, code as follows:
- * “C” designated for Czech Republic, and
- * 16-digit account number.
- NOTE: SSA does not have IDD for U.S. dollar accounts in Czech Republic.
- F. Example of coding Czech Republic bank data
- The customer provides us with a signup form for Czech Republic containing the following information: IBANCZ6508000000192000145399.
- NOTE: The first 2 characters of a Czech Republic IBAN “CZ,” represent the International Organization for Standardization (ISO) country code and the third and fourth characters of the IBAN (65) are the IBAN check digits. The technicians should never code these to the MBR. The next 4 characters of the IBAN represent the 4-digit bank code. The next 16 characters of the IBAN represent the 16-digit account number.
- When using an SSA system to process a direct deposit enrollment to a FI in Czech Republic, you should omit the ISO country code of “CZ” and the IBAN check digits when composing the RTN. However, if you use ITS.gov to process the enrollment, you should type in the full IBAN in the IBAN field. ITS.gov will automatically remove these characters when it translates the RTN and DAN.
- 1. Derive the RTN
- To derive the RTN, code as follows:
- * the prefix of “66” (the multi-country prefix for Czech Republic),
- * 2 filler zeros “00” in position 3 and 4,
- * 4-digit bank code “0800”,
- * 1-digit check digit code (i.e., 8) (obtained from the Title II Interactive Comps from the Main Menus 07/Sub Menu 16), and
- * type of account as a “C” for checking or an “S” for savings. If no indicated account type, use a “C” for checking.
- 2. Derive the DAN
- To derive the DAN, code as follows:
- * “C” (for Czech Republic), and
- * 16-digit account number “0000192000145399”.
- The coder will obtain the following:
- RTN: 660008008
- Checking
- DAN: C0000192000145399
- The coding in POS will reflect:
- DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660008008
- ACCOUNT TYPE (C/S): C
- DEPOSITOR ACCOUNT NUMBER: C0000192000145399
- CANCEL DIRECT DEPOSIT (Y):
- DIRECT EXPRESS (Y):
- The MBR will reflect the following information:
- RTN-660008008 DAN- C0000192000145399
- G. Exhibit of Form SSA-1199 (Czech Republic)
- International Direct Deposit Signup Form for Czech Republic
- To view form click on SSA-1199–OP13.
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