GN 02402.350: Coding Slovenian Bank Data on the Master Beneficiary Record (MBR)

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~~Effective Dates: 08/02/2016 - Present~~
Effective Dates: 02/13/2018 - Present
TN 59 (11-14)
GN 02402.350 Coding Slovenian Bank Data on the Master Beneficiary Record (MBR)
This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Slovenia. Social Security Administration (SSA) stores bank data on the MBR in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as a Slovenia direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Slovenia to the beneficiary's local FI.
NOTE: U.S. domestic (i.e., non-border) field offices (FOs) should not attempt to process an IDD request for this country. U.S. domestic FOs must forward all appropriate information to Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) for processing (For more information on forwarding IDD information, see GN 02402.205C, GN 01010.255, and GN 01702.310C).
A. Where to obtain bank data
We receive requests to input bank data by mail, phone, or fax in the following formats:
* a blank check,
* an International Direct Deposit Signup Form for Slovenia (SSA-1199-OP 32) (see GN 02402.350G in this section), or
* any document that contains the required banking information.
NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.
B. Multi-country contract
The processing FI in Slovenia will have a prefix of 66 at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “V” assigned for Slovenia.
C. Overview of IDD for Slovenia
IDD payments sent to Slovenia must be in Euro accounts to local FIs. The beneficiary must provide complete information to the Embassy, Consulate or DIO for input. DIO will fax incomplete forms to the Federal Benefits Unit (FBU) at the U.S. Embassy or Consulate that serves that territory, to contact the beneficiary or FI for correction.
The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Slovenia. The FBU contacts the beneficiary or FI for additional information.
D. Description of Slovenian IDD bank data
The data for coding IDD for Slovenia will come from the International Bank Account Number (IBAN) provided to the beneficiary. The IBAN for Slovenia consists of up to 19 characters. However, the bank data reflected on the MBR will reflect 20 characters. Technicians will use the IBAN to derive the RTN and DAN when processing an IDD request.
E. Policy for coding Slovenian IDD bank data
The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to SSA. When establishing or changing IDD bank data for Slovenia, you can use an SSA system (i.e. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE), etc.). However, you must go to ITS.gov to enter the full IBAN and Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC). If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to SSA. When using ITS.gov, bank data posts to the MBR within four business days.
The SWIFT code consists of 8 to 11 alphanumeric characters. When an 8-digit code is given, it refers to the primary office:
* First 4 characters - bank code (only letters)
* Next 2 characters - ISO 3166-1 alpha-2 country code (only letters)
* Next 2 characters - location code (letters and digits) (passive participant will have "1" in the second character)
* Last 3 characters - branch code, optional ('XXX' for primary office) (letters and digits)
1. Initial award processing of IDD
Secure IBAN and SWIFT-BIC coding from the beneficiary at the time of filing. The FBU inputs an initial IDD claim if the beneficiary elects the option of direct deposit. All initial IDD claims that an FBU takes for Slovenia require input into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day. You must complete all initial claims that the International Benefits Office (IBO) takes. You must input all initial claims involving Slovenia IDD into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day.
NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.
2. Adding or updating bank data using SSA systems
All changes to direct deposit information for Slovenia require input into ITS.gov and an SSA system (i.e. Post Entitlement Online System (POS), MACADE, etc…) on the same day. Enter all POS direct deposit changes according to normal procedures. When coding IDD bank data in an SSA system for Slovenia within four business days of the current operational month (COM) cutoff date, use the procedure outlined in the following chart:
Step
Action
1
Are you coding an initial claim?
If yes, go to step 3.
If no, go to step 2.
2
Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?
If no, STOP.
REASON: The MBR will not accept the International Direct Deposit (IDD) information.
If yes, go to step 3.
3
Is the beneficiary's account a U.S. Dollar account at an FI in Slovenia? If yes, STOP.
REASON: Beneficiaries in Slovenia can only receive IDD payments in Euro accounts.
If no, go to step 4.
4
To derive 9-digit RTN for Slovenia, code as follows:
* Start with 66 (the multi-country prefix SSA and FRBKC have designated to use for IDD to Slovenia),
* Code one filler zero “0”,
* Code 2-digit bank code
* Code 3-digit branch code
* Code the 1-digit check code of the FRN, which you will obtain through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16. The final digit is the U.S. check digit Code and is subject to change.
NOTE: For payment institutions, enter the payment institution code in positions 3-7 of the RTN. The first 2 positions of the payment institution code are always 91.
5
Code the Type of Account as an “S” for savings or a “C” for checking. If no account type indicated, use a “C” for checking Account.
6
To code the DAN for Slovenia, code as follows:
* Start with a country code of “V” designated for Slovenia
* 8-digit account number,
* 2-digit National check digit as the last two positions of the DAN.
7
All IDD payments made in Euros must include the applicable IBAN and SWIFT/BIC codes. Technicians must code this information in ITS.gov and an SSA system (i.e. MACADE, MCS) on the same day.
F. Example of coding Slovenia IDD
The customer provides us with the IBAN SI56191000000123438
NOTE: The first two characters of a Slovenian IBAN are “SI,” which represents the International Organization for Standardization (ISO) country code and the third and fourth characters of the IBAN are the IBAN check digits. The technicians should never code the IBAN ISO country code or the check digit to the MBR. The next two characters of the IBAN represent the two-digit bank code. The next three characters represent the 3 digit branch code. The next eight characters of the IBAN represent the eight-digit account number. The final two characters of the IBAN represent the two-digit National check digits.
1. Derive the RTN as follows
* Code the prefix of 66 (the multi-country prefix for Slovenia);
* Code one filler zero “0”;
* Code the 2-digit bank “19”
* Code the 3-digit branch “100”;
* Code the 1-digit check code (i.e., 8) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16);
* Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.
2. Derive the DAN as follows
* Use the letter “V” (for Slovenia); and
* The eight-digit account number “00001234”; and
* The two-digit National check digit “38”.
3. Coding in ITS.gov will reflect:
IBAN: SI56191000000123438 SWIFT: Full code (example: BEPOIT21020)
The coder will obtain the following:
RTN: 660191008
Checking
DAN: V0000123438
The coding in an SSA System will reflect:
DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660191008
ACCOUNT TYPE (C/S): C
DEPOSITOR ACCOUNT NUMBER: V0000123438
CANCEL DIRECT DEPOSIT (Y):
DIRECT EXPRESS (Y):
The MBR will reflect the following information:
RTN-660191008 DAN- CV0000123438
(NOTE: The C in the DAN means that the account is a checking account.)
G. Exhibit of form SSA-1199–OP32
To view this form click on: SSA-1199-OP32

POMS Reference

GN 02402.350: Coding Slovenian Bank Data on the Master Beneficiary Record (MBR)