GN 02402: Direct Deposit - Title II and Title XVI
TN 34 (08-08)
International Direct Deposit (IDD) for Hungary (along with Poland and Panama) requires more digits than are available in the SSA direct deposit (RTN and DAN) fields. Full information must be on the website for the International Treasury Services (ITS.gov ) so the Federal Reserve Bank of Kansas City (FRBKC) can add the extra digits before sending the payments to Hungary’s banks. All IDD payments to Hungary go to U.S. dollar accounts. The U.S. Embassy in Budapest reviews all completed forms for correct data. Either the Federal Benefit Unit (FBU) in Warsaw, Poland, or Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) makes the inputs to ITS.gov . Procedures vary according to the office that receives the IDD request. Hungarian IDD enrollment forms in Hungarian and English are available at the end of this section.
NOTE: U.S. domestic (i.e., non-border) field offices (FOs) should not attempt to process an IDD request for this country. U.S. domestic FOs must forward all appropriate information to DIO for processing. (For more information on forwarding IDD information, see GN 02402.205C, GN 01010.255, and GN 01702.310C).
A. Introduction to coding Hungarian bank data
This section describes how to code bank data for International Direct Deposit (IDD) of Title II benefits to a financial institution (FI) in Hungary. The bank data goes into the same Master Beneficiary Record (MBR) fields as U.S. direct deposit data. Special coding identifies the data as IDD for Hungary and allows benefit payments to go through the Federal Reserve Bank of Kansas City (FRBKC) and the contractor bank to the beneficiary's FI.
The data for coding may come from a check, a signup form for Hungary (see GN 02402.341G.), or the equivalent information by mail, phone, fax, or email.
NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.
B. Policy for IDD to Hungary
1. Currency
IDD payments to Hungary can go only to U.S. dollar accounts. At this time, IDD payments cannot go to Hungarian currency (forint) accounts.
2. Coding Hungarian IDD data
Any IDD for Hungary that is coded directly to the MBR must also be coded to ITS.gov . Because the MBR cannot accept all 26 digits for Hungarian banking, complete bank information must be on ITS.gov for each beneficiary.
C. Description of Hungarian bank data
1. The bank and account codes
Hungarian bank data on the International Bank Account Number (IBAN) consists of the following 28 characters:
The 2-letter prefix HU.
Two check digits.
A 3-digit bank code.
A 4-digit branch code. One check digit.
A 15-digit account number.
Another check digit.
The enrollment form asks for the IBAN, which has the letters “HU” followed by 26 digits. All 26 digits must be filled-in. If it is not complete, the office that has the form can fax or mail it to the U.S. Embassy in Budapest for review and correction. The fax number is on DOORS.
2. Hungarian bank data on the MBR and ITS.gov
Because there are not enough total spaces for Hungarian bank data in the Routing and Transit Number (RTN) and the Depositor Account Number (DAN) fields on the MBR, only a portion of the full code goes on the MBR. However, the full IBAN code must be on ITS.gov , a Department of the Treasury Internet-based program FRBKC developed for IDD.
D. Process for reviewing and applying Hungarian bank data
1. Reviewing Hungarian bank data
Send completed enrollment forms to the U.S. Embassy in Budapest for review. The reviewer at the Embassy corrects any problems with the provided data and routes the form to the FBU in Warsaw, Poland, for input to ITS.gov .
NOTE: Warsaw FBU, a “hub” office, assists with some of the work for Hungary.
The Embassy in Budapest resolves any question about the validity of Hungarian IDD data.
2. Applying Hungarian bank data to the MBR
The FBU in Warsaw, Poland, keys the full bank data to ITS.gov . FRBKC then sends a portion of the bank data to SSA through Automated Enrollment (Quick$tart). The data takes at least two days to post to the MBR. The MBR does not have enough spaces in the RTN and DAN fields to accept all of the coding for Hungary, so FRBKC does not send the final 2 digits of the IBAN (from the record on ITS.gov ) to SSA.
When the FBU in Warsaw receives the enrollment form for input within three days of the direct deposit cutoff, the FBU also makes an input directly to the MBR.
3. Applying the remainder of the bank data before payment
When a payment for Hungary arrives, FRBKC checks the payment against the information for that beneficiary on ITS.gov . If the information matches, FRBKC adds the remaining characters to complete the IBAN. If the information does not match, FRBKC sends the payment information to the U.S. Embassy in Budapest to resolve the discrepancy.
E. Procedures When Coding Routing and Account Numbers for International Direct Deposit (IDD) to Hungary
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IF… |
…THEN, on the chart below… |
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|---|---|---|
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1. |
You are in the Embassy in Budapest, Hungary, |
Follow the instructions in E.1. |
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2. |
You are in the FBU in Warsaw, Poland, or in OEIO, |
Follow the instructions in E.2. |
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3. |
You are in an FBU or consular office other than in Hungary or Poland, |
Follow the instructions in E.3. |
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4. |
You are in a field office or regional office in the U.S., |
Follow the instructions in E.4. |
1. E1. Instructions for the U.S. Embassy in Hungary
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1. |
Is the beneficiary’s address on the MBR outside the U.S.? If yes, go to step 2. If no, return the form to the beneficiary. REASON: The MBR doesn’t accept IDD information if the beneficiary has a U.S. address. |
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2. |
Is the beneficiary’s account a USD account at an FI in Hungary? If yes, go to step 3. If no, contact the beneficiary to get correct info. Go to step 3. |
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3. |
Fax the correctly completed form to the FBU in Warsaw for input. STOP. |
2. E2. Instructions for the FBU in Poland, or OEIO
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If... |
Then... |
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|---|---|---|
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1. |
The cutoff date is three or fewer days from today, |
Code the full IBAN to ITS.gov . Follow the steps in E3 to code the bank data to the MBR. |
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2. |
The cutoff date is at least four days from today, |
Code the full IBAN to ITS.gov . Result: ITS.gov sends the information for the MBR to DIO through Automated Enrollment. You don’t need to code directly to the MBR. STOP. |
3. E3. Instructions for an FBU or consular office other than in Hungary or Poland
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1. |
If the cutoff date is three or fewer days from today, OR if you are not certified to enter data on ITS.gov , |
Then go to Step 3. |
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2. |
If the cutoff is four or more days from today, AND you are certified to enter data on ITS.gov , |
Then input the full IBAN to ITS.gov , and fax the enrollment form to the Embassy in Budapest (at the fax number on DOORS) for review, with a note that you have input the information to ITS.gov. You don’t need to input to the MBR. ITS.gov sends the correct information to the MBR through Automated Enrollment. STOP. |
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3. |
Is the beneficiary’s address on the MBR outside the U.S.? If yes, go to Step 4. If no, return the form to the beneficiary. STOP. REASON: The MBR does not accept IDD information if the beneficiary has a U.S. address. |
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4. |
Is the beneficiary’s account a USD account at an FI in Hungary? If yes, go to step 5. If this is a forint account, send the form to the Embassy in Budapest, Hungary, to contact the beneficiary for correct info. This must be a USD account in Hungary. If it is a bank account in another country, follow the directions for that country. STOP. |
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5. |
Code the Type of Account (on the SSA screen) as Checking or Savings. If you don’t know the type of account, code it as Checking. |
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6. |
To begin coding the Routing and Transit Number (RTN) field (9 digits total), start with 66, the multi-country prefix SSA and FRBKC have designated for Hungarian IDD. |
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7. |
Skip the first 4 characters of the IBAN, which consist of HU and two check digits. Code the next 6 digits of the IBAN, which are the first 6 digits of the bank and branch numbers. |
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8. |
Code the U.S. check digit. Obtain the check digit from Title II Interactive Comps. |
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9. |
Code the Depositor Account Number (DAN) field, starting with E, the letter assigned to Hungary in the group of countries using prefix 66. |
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10. |
Code the next 16 digits of the IBAN. Do not code the final 2 digits. |
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11. |
Are you certified to enter data on ITS.gov ? If yes, input the full IBAN information to ITS.gov, and fax the enrollment form to the U.S. Embassy in Budapest (using the fax number on DOORS) for their review. Tell them you have entered the information on both the MBR and ITS.gov. If no, fax the completed form to the Warsaw FBU for review and input to ITS.gov. Tell them you have entered the info on the MBR only. STOP. |
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4. E.4. Instructions if you are in an FO or RO in the U.S.
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1. |
Print and complete the English version of the enrollment form for Hungary, SSA-1199-HU-OP1. If the beneficiary reads Hungarian, allow the beneficiary to use the Hungarian version, SSA-1199-HU. |
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2. |
Fax the completed form to OEIO’s Paperless fax number at 410-597-1800. STOP. |
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F. Examples: Coding Hungarian International Direct Deposit
1. Example 1
One week before the cutoff for direct deposit, the FBU in Warsaw receives a completed enrollment form for a checking account in Hungary. The bank data is as follows:
HU12345678123456789012345678
The FBU codes the full information on ITS.gov . In three days, the following information appears on the SSA MBR, having been sent from FRBKC through Auto Enroll.
RTN: 663456787
DAN: CE1234567890123456
(The system has placed the C in the DAN field because the FBU selected Checking in Type of Account. The technician must never code a C in the DAN field.)
2. Example 2
Three days before the cutoff date for direct deposit, DIO receives an enrollment form from Mr. L. in Hungary. The form contains the following information:
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Olvashatóan töltse ki az IBAN számot az alábbi négyzetekben. Minden négyzetbe kerüljön számjegy. (Translation: Print the IBAN number in the blocks below. All of the blocks must be filled.) | |||||||||||||||||||||||||||
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H |
U |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
0 |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
The DIO technician begins the RTN field with 66, then skips the first 4 characters of the IBAN (HU12), and codes the next 6 digits of the IBAN, 345678. She adds the U.S. check digit, 7, at the end, making the RTN 663456787.
The technician then begins the DAN field with E, the letter assigned for Hungary, followed by the next 16 digits of the IBAN, 1234567890123456. She does not code the final 2 digits of the IBAN.
The DAN for the MBR is now E1234567890123456.
The technician then codes the full information from the enrollment form to ITS.gov and faxes the enrollment form to the Embassy in Budapest for a post-input review. She also sends a note telling the Embassy that she has input to both the MBR and ITS.gov.
3. Example 3
DIO receives a completed form 10 days before the cutoff. Only 22 digits are shown on the form. Since it is more than 4 days before the cutoff, the module faxes the form to the U.S. Embassy in Budapest for a pre-input review. The Embassy corrects the form and faxes it to the FBU in Warsaw for input to IITS.gov . The FBU in Warsaw inputs the corrected data. Three days later, the information is on the MBR.
NOTE: The FBU in Warsaw is the “hub” office that assists with some of Hungary's work.
4. Example 4
Ms. P, who lives in Hungary, is visiting a friend in the U.S. She mentions that she wishes she could have her Social Security payments sent to her bank account, as her friend does. The two contact the local SSA office. Mr. T says he can have the form for Ms. P at the front desk. The receptionist gives Ms. P the form in English, and Ms. P completes it. Mr. T then faxes the completed form to the Paperless fax number at DIO.
G. Exhibit of SSA-1199-Hungary
The enrollment form for Hungary, in Hungarian or English, can be printed from here. The form is also available from DIO or the FBU, in Hungarian or English.
