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GN 00307.833: Evidence From Slovenia

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  • Effective Dates: 07/10/2006 - Present
  • Effective Dates: 05/01/2018 - Present
  • TN 32 (07-06)
  • GN 00307.833 Evidence From Slovenia
  • A. Introduction
  • 1. General
  • In the late 1940s, the Yugoslavian Government passed laws for the centralization of recordkeeping in the civil authorities. Religious institutions were required to send their records (or copies) to the civil authorities where they were copied. Those religious and civil records that survived WW II were the basis for the civil recordkeeping system in that country.
  • Where there were no civil or religious records, the law permitted the establishment of records based on other evidence, including the statements of third parties. In many cases, however, records were not established until the person needed a record.
  • Generally, these records were retained by the former Yugoslavian republics (i.e., Bosnia and Herzegovina, Croatia, Macedonia, Montenegro, Serbia, and Slovenia) after they proclaimed their independence.
  • 2. Certifications of Civil Records
  • Two forms are used by the authorities to issue certifications. One is a multi-lingual form, similar to that used in western Europe, designed to be sent abroad. The other is designed primarily for internal use and is often submitted with claims.
  • Neither form contains a space for the recordation date; however, the second form contains a “Supplementary Registrations and Remarks” section at the bottom in which reconstructed records are supposed to be identified.
  • B. Policy
  • 1. General
  • Civil records from Slovenia are generally the best evidence of birth, marriage and death in that country.
  • SSA assumes that civil and religious certifications actually issued before 1941 are reliable and accepts them at face value.
  • SSA does not assume that all records for events before 1950 were established at least by 1949.
  • 2. Recordation Dates on Civil Records
  • SSA assumes that the year of the register from which the information was taken is the year in which the event was recorded unless:
  • * there is an indication that the record is a delayed registration; or
  • * the document shows that the event occurred in a former republic other than Slovenia.
  • In evaluating multi-lingual certification forms, SSA assumes that the last two digits of the entry number (shown in the upper right-hand corner with the name of the town/village/city maintaining the records) refer to the year of the register from which the information was taken.
  • 3. Religious Records
  • Religious records of birth/age, marriage and death are of high probative value. Religious records of birth or baptism can be requested when the civil record of age was based on other evidence or was established after age 5 for persons born before 1949.
  • Religious records, except as shown in GN 00307.105A.2.d., must show a recordation date.
  • NOTE: Religious certifications are acceptable for Social Security purposes even though they may not have any legal value in Slovenia.
  • C. Procedure
  • Ask the claimant to submit a civil record from Slovenia.
  • Evaluate the document as explained in GN 00307.833B.
  • If there is any question about the recordation date of a civil record, request the Foreign Service post (FSP) (as explained in GN 00904.220) to contact the civil authorities and determine the date and basis on which the record was established.
  • If there is any question about the recordation date of a civil record, request the Regional Federal Benefits Officer to ask the Federal Benefits Unit (FBU) or the Foreign Service Post (FSP), if needed, (as explained in GN 00904.220) to contact the civil authorities and determine the date and basis on which the record was established.
  • Generally, do not ask a claimant living outside Slovenia to obtain a religious record because religious authorities do not respond promptly to requests from abroad.
  • D. Process
  • The FSP contacts the civil authorities and documents the response with either a letter from the authorities or a report of the contact.
  • The FBU or FSP contacts the civil authorities and documents the response with either a letter from the authorities or a report of the contact.
  • 1. The Record Was Based on a Civil Record Made at or Near the Date of the Event
  • The FSP takes no further action.
  • The FBU or FSP takes no further action.
  • 2. The Record Was Established in the 1940s Based on a Religious Record
  • The FSP takes no further action. The actual recordation date is not secured unless there is other evidence that disagrees materially and the claimant insists the other evidence shows the correct date of the event.
  • The FBU or FSP takes no further action. The actual recordation date is not secured unless there is other evidence that disagrees materially and the claimant insists the other evidence shows the correct date of the event.
  • 3. The Record Was Established After the Initial Compilation of Civil Records in That Area and Was Based on a Religious Record
  • The FSP determines why the entry was made after the initial compilation. Any further action depends on this response. For example, if the authorities state that the person was not in the list sent initially by the religious authorities, the FSP determines when the religious record was made.
  • The FBU or FSP determines why the entry was made after the initial compilation. Any further action depends on this response. For example, if the authorities state that the person was not in the list sent initially by the religious authorities, the FBU or FSP determines when the religious record was made.
  • 4. The Record Was Based on Other Evidence
  • The FSP determines the nature of the evidence and includes this information in the report to the requesting office. If it cannot get a copy of the evidence, this information will also be included in the response.
  • If the claimant lives in the FSP’s service area and states that there is a religious record made before age 5, the FSP asks him/her to get either a religious record or a statement from the religious authorities that none can be issued.
  • If the claimant lives in the FBU’s or FSP’s service area and states that there is a religious record made before age 5, the FBU or FSP asks him/her to get either a religious record or a statement from the religious authorities that none can be issued.
  • If the religious authorities will not issue either document, the FSP gets a statement from the claimant showing he/she tried to get a religious record and why one was refused.
  • If the religious authorities will not issue either document, the FBU or FSP gets a statement from the claimant showing he/she tried to get a religious record and why one was refused.
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