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GN 00307.765: Examination of Philippine Source Records

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  • Effective Dates: 06/17/2014 - Present
  • Effective Dates: 04/12/2018 - Present
  • TN 31 (08-05)
  • GN 00307.765 Examination of Philippine Source Records
  • A. Procedure
  • When there is a question about the authenticity or correctness of a certification, request the Foreign Service Post (FSP) in Manila, Philippines assistance using an SSA-5523-U3 (PC) or SSA-562-U3 (FO).
  • * Explain fully the reason for the request when asking the FSP to determine the authenticity or correctness of a certification.
  • When there is a question about the authenticity or correctness of a certification, request the Federal Benefits Unit ((FBU) in Manila, Philippines assistance using an SSA-5523-U3 (PC) or SSA-562-U3 (FO).
  • * Explain fully the reason for the request when asking the FBU to determine the authenticity or correctness of a certification.
  • * Include the proper authorization (GN 00307.759) if examination of a public record is requested.
  • B. Process
  • 1. General
  • When the FSP forwards material to an FO or PC and decides that a discrepancy does not require further development, it puts an RC in file explaining the basis for this decision.
  • When the FBU forwards material to an FO or PC and decides that a discrepancy does not require further development, it puts an RC in file explaining the basis for this decision.
  • 2. Examination of source records
  • Upon receipt of a request to examine records, the FSP:
  • Upon receipt of a request to examine records, the FBU:
  • * Schedules a field trip;
  • * Contacts BRM or NCSO if the evidence can be verified at that source; or
  • * Contacts the claimant.
  • It returns requests which do not contain sufficient information to the requesting office, before any development is undertaken, showing what information is needed.
  • 3. Source record cannot be examined
  • If the FSP is refused access and is unable to examine a source record, it records this information on an RC and returns it with the copy of the document to be verified and/or the development request to the requesting office.
  • If the FBU is refused access and is unable to examine a source record, it records this information on an RC and returns it with the copy of the document to be verified and/or the development request to the requesting office.
  • C. Policy
  • When reviewing material from the FSP, the FO or PC is guided by the FSP’s recommendation unless the file reveals a strong reason for requesting additional development.
  • When reviewing material from the FBU, the FO or PC is guided by the FBU’s recommendation unless the file reveals a strong reason for requesting additional development.
  • If the FSP has been refused access to a source record, a certification purportedly based on that record cannot be used to establish a factor of entitlement. Additional evidence must be secured.
  • If the FBU has been refused access to a source record, a certification purportedly based on that record cannot be used to establish a factor of entitlement. Additional evidence must be secured.
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