DI 26525: Scheduled Diaries
TN 13 (05-02)
A. Policy
1. First Followup Alert
The first follow-up alert will be generated on all medical review diaries 180 days after the initial selection of the case for review, unless:
a cessation is effectuated (title II), or
a cessation diary is established (title XVI).
2. Subsequent Follow-up Alerts
Subsequent alerts will be generated at 90-day intervals and routed to the DDS location to alert the component that:
the CDR is past due, and
all actions should be expedited.
3. Monitoring of Alerts
ODIO/DRS will monitor the alerts until all actions have been completed. ODIO/DRS will:
contact the DDS by phone or memorandum requesting the status of past due CDRs.
send a listing of the third and sixth follow-ups to the regional office to alert it to CDRs, which are backlogged in the region.
B. Procedure
When follow-up alerts are received, process as follows:
1. Folder Not in DDS
a. Determination Made
Discard the follow-up alert.
b. No Record of the CDR
Annotate the alert “No Record.”
Return the alert to the sending office.
2. Folder in DDS
a. Determination Not Made
Expedite the CDR, and
Make all necessary systems inputs.
b. Determination Made
System now annotated - Discard the follow-up.
System not annotated - Make the necessary system inputs and release the file as soon as possible.
3. Status Request
When status requests are received from ODIO/DRS or the regional office, notify the requesting office of the action taken.