GN 02403.016: Processing Returned Emergency Advance Payments and Immediate Payments - Procedure
Effective Dates: 05/07/2003 - Present TN 13 (05-03) GN 02403.016 Processing Returned Emergency Advance Payments and Immediate Payments--Procedure When a Third party Draft Emergency Advanced Payment or Immediate Payment is returned unendorsed to the field office, proceed as follows: * Enter the item into DMS, coded as an unendorsed returned benefit check, and give the client the receipt. The item will appear on the FODRL. * Stamp the draft non-negotiable and cut off the signature in the lower right corner
- * Attach the draft to the FODRL for review by the remittance supervisor at the end of the day.
- * File the original voided draft with the current Monthly Accountability Report (MAR) supporting documents after tearing or cutting off the authorized signature portion of the draft.
* NOTE: The FO could have a Daily Activity Report, but the certified MAR is faxed to the Office of Finance.
- * Retain the draft copy as long as the FO keeps the MAR, and then destroy it.
For more details, see AIMS 03.05.15, Returned Drafts and Refunds
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